Update on the Auction Closing Procedures

[heidi8]

We haven't figured them all out yet - and nothing below applies to the Lightning Round. We are still testing some processes and procedures but we do know a few things

Comments

[fenris_lorsrai]

If I win multiple auctions do I have to break them up into individual donations for X, Y, ans Z amount or can I do a donation for the total amount if I provide an itemized list to the offerers?

Having to put through a $5, $10, and $15 donation for 3 different auctions instead of a single $30 auctions seems inefficient and like it unnecessarily complicates the accounting for the charity.

[myr_soleil]

I'm wondering about that too, mostly for boring tax reasons.

[heidi8]

Answer now here and in the main post.

[silver_ryu]

For us Europeans there is the currency conversion issue to be considered in this again. So being able to donate one lump sum of all together would be favorable. So there won´t be money lost while converting.

[thefannishwaldo]

Will the works-creators get some sort of notification of who has won their work and that the donation has been confirmed?

Or will the winner have a... (this sounds weird) some kind of receipt from the comm mods so that we know our recipient has done their thing so we can start doing ours?

[heidi8]

Kindasorta.

If you want people to confirm directly to you, you can tell them that once we've done the "Hey, You've Won!" replies or emails (that's one thing we're still trying to decide on).

If you want people to confirm to us, we will then email or PM you, or comment on the thread, to let you know that the donation has been confirmed. The first one will be more rapid than the latter.

[thefannishwaldo]

we will then email or PM you,

This was what I wanted to hear. :) I just wanted to be sure that (as a writer) I'm getting the prompt from the person who ultimately made the donation (because I realize there could be times where the last person to bid may not end up following through for whatever reason.)

Thanks! :)

[ennifer_jay]

Please consider Partners in Health for your list of acceptable charities. Their website is www.pih.org

[swankyfunk]

Seconded! I have heard nothing but wonderful things about this organization, even first-hand accounts from friends about their work.

[ennifer_jay]

not to mention they're not racist. Unlike the Red Cross.

[murgy31]

I am a little confused. Are you going to be posting an easy step by step way of donating and confirming the auctions? I am a little auction illiterate and need a little help. Thank you for doing this. I think it is wonderful!

[heidi8]

Yes, but we are not quite there yet. I think we are going to need a flow chart to explain this, but since everything is so manual, there's not going to be an easy, one-click way to do it. It's kind of like the internet circa 2002...

[murgy31]

I understand..... I just want to make sure that I can't mess anything up, because it is such a wonderful thing you all are doing, and you have worked so hard.

[shirebound]

I'm confused, too. Glad I'm not the only one. :)

[winstonmom]

Hi!
My husband's work offered to match donations, which means that the donation would not be in my name because they have to be register on his. Would this be a problem? his donation and my donation would be lump together. or do I have to make one separate donation on my name using my winning bid amount?

[heidi8]

If you send it from either the same email listed in your bid or via the LJ PM system from your own LJ user-ID then you'll be fine. We aren't looking to real names for anything, to protect people's privacy.

And it's never a problem if the donation amount is more than your winning bid - we only worry if it's less.

Hurrah for your husband's work, too!

[slytherin_heart]

the same email listed in your bid or via the LJ PM system from your own LJ user-ID

That could be a problem for me, since my donation (if I win) will probably end up being under my fiancee's card, and I use separate e-mail addresses for fannish and non-fannish activities. I could route it through my fan e-mail address, if that would be okay.

[heidi8]

Yes, definitely ok. Thank you!