Resignation Post *sniffle*
The time has come, everyone, to announce that the Chair (just_sue), Treasurer (thismaz) and Secretary (me) of Midimeet hereby sadly announce our resignations, effective at the Annual General Meeting or as soon thereafter as is administratively possible. We’ve had a wonderful time, but feel it’s time to hand over the reins.
just_sue in particular has done more than her fair share in ensuring the Midimeets to date have run smoothly and with maximum fun for all. Three cheers for Sue!
For those interested in taking our places - big shoes to fill, I know *g* - here are our respective responsibilities, though flexibility is encouraged, and necessary:
Role of the Chair:
a. As part of the Midimeet Committee contribute to deciding the following:
i. Dates of the next Midimeet.
ii. Venue of the next Midimeet.
iii. Budget for the next Midimeet.
iv. The cost of membership for the next Midimeet.
v. Programme for the next Midimeet based on contributions from members.
vi. Chair the AGM at the Midimeet.
vii. Anything else that directly contributes to the success of the Midimeet.
b. The Chair is responsible for chairing IM meetings, ensuring that the MC carry out necessary tasks to the best of their ability, and that information is disseminated to members and prospective members. Good communication with the rest of the MC is essential ... and is usually good fun!
c. Not specifically a role for the Chair (meaning that if another member is better suited, or volunteers, then it is perfectly fine to accept their help with gratitude), locate and liaise with the hotel/venue to confirm dates, room booking, price and refreshments.
d. The Chair must be committed to attending the Midimeet and should be prepared to purchase their membership early (to contribute to the deposit for the room).
e. If you would like any more information then please do not hesitate to drop me a mailie at justsue2005@yahoo.co.uk. It’s been my privilege to contribute to the first four Midimeets and I’ve learned an awful lot along the way, often from mistakes. The members are the ones who make the Midimeet a success, either from contributing directly or by being part of an enthusiastic audience, and it is extremely satisfying to be part of the team that makes it all happen. Your Midimeet 2011 needs YOU!
Role of the Treasurer:
a. Be an active member of the MC and contribute towards all decisions regarding the organisation of Writercon Midimeet.
b. Create a paypal account, if you don't already have one. (I have some instructions on how to do that, saved, and am more than happy to help in any way I can. I also found it very helpful that I had an old bank account that I hadn't used for a while. It meant the midimeet transactions were kept separate from my personal banking, but that would be up to you.)
c. Receive and log all membership payments. (I have an Excel spreadsheet where I kept track of all payments in and out, which I would be happy to hand over. This allowed me to keep a running balance.)
d. Post the registration post. (Mine was extensively plagiarised from the one peasant_ made for the 2008 meeting.)
e. Confirm with each member when payment has been received.
f. Post a list of attendees and update it as membership payments are received.
g. Pay the hotel deposit to confirm booking (the cost of which was covered by the carried forward balance, plus the committee's membership fees).
h. Send bogwitch the money for the contents of the goodie bags she so brilliantly produces.
i. Pay the balance of room hire two weeks before the event and the cost of the refreshments at the event itself.
j. Present a financial report to the membership at the AGM.
k. Hand over the carried forward balance to the new Treasurer, with a full record of the accounts.
Please feel free to contact me if you have any questions.
Role of the Secretary:
a. Contribute to deciding potential venues, dates, timings and budget.
b. Contribute to drafting and approving posts to poll the Members on the above.
c. Discuss results of polls with the Chair and Treasurer and reach agreement in accordance with the expressed wishes of the Members.
d. Attend regular IM conferences to discuss various aspects of Midimeet.
e. Produce clear and comprehensive Minutes of the IM conferences.
f. Assemble a list of speakers by means of a post inviting interested members to participate.
g. Correspond with interested members regarding their preferred topics and timings.
h. Discuss potential speakers and topics with the Chair and Treasurer and gain their approval.
i. Compile a programme including all aspects of Midimeet for the approval of the MC.
j. Arrange for printing of the final programme.
k. Produce an agenda for the AGM.
l. Attend the AGM and be available to answer questions from the members.
Nominations are invited to fill the vacant positions and be put forward for voting at the AGM. In accordance with the Charter, any member may nominate or second themselves or any other member, each member having the right to refuse nomination.
So step up and be counted, everyone! It’s tremendously rewarding, I promise you. Either comment here (all comments screened) or write to me at kitty_poker @ yahoo.co.uk and I’ll put forward your name, or the name of anyone you nominate, to be considered and voted on by the members at the AGM.
Remember, an expression of interest here won’t be taken as a commitment, just that you quite fancy the idea and want to find out more. Email any of us for more details.
Looking forward to hearing from you!
just_sue in particular has done more than her fair share in ensuring the Midimeets to date have run smoothly and with maximum fun for all. Three cheers for Sue!
For those interested in taking our places - big shoes to fill, I know *g* - here are our respective responsibilities, though flexibility is encouraged, and necessary:
Role of the Chair:
a. As part of the Midimeet Committee contribute to deciding the following:
i. Dates of the next Midimeet.
ii. Venue of the next Midimeet.
iii. Budget for the next Midimeet.
iv. The cost of membership for the next Midimeet.
v. Programme for the next Midimeet based on contributions from members.
vi. Chair the AGM at the Midimeet.
vii. Anything else that directly contributes to the success of the Midimeet.
b. The Chair is responsible for chairing IM meetings, ensuring that the MC carry out necessary tasks to the best of their ability, and that information is disseminated to members and prospective members. Good communication with the rest of the MC is essential ... and is usually good fun!
c. Not specifically a role for the Chair (meaning that if another member is better suited, or volunteers, then it is perfectly fine to accept their help with gratitude), locate and liaise with the hotel/venue to confirm dates, room booking, price and refreshments.
d. The Chair must be committed to attending the Midimeet and should be prepared to purchase their membership early (to contribute to the deposit for the room).
e. If you would like any more information then please do not hesitate to drop me a mailie at justsue2005@yahoo.co.uk. It’s been my privilege to contribute to the first four Midimeets and I’ve learned an awful lot along the way, often from mistakes. The members are the ones who make the Midimeet a success, either from contributing directly or by being part of an enthusiastic audience, and it is extremely satisfying to be part of the team that makes it all happen. Your Midimeet 2011 needs YOU!
Role of the Treasurer:
a. Be an active member of the MC and contribute towards all decisions regarding the organisation of Writercon Midimeet.
b. Create a paypal account, if you don't already have one. (I have some instructions on how to do that, saved, and am more than happy to help in any way I can. I also found it very helpful that I had an old bank account that I hadn't used for a while. It meant the midimeet transactions were kept separate from my personal banking, but that would be up to you.)
c. Receive and log all membership payments. (I have an Excel spreadsheet where I kept track of all payments in and out, which I would be happy to hand over. This allowed me to keep a running balance.)
d. Post the registration post. (Mine was extensively plagiarised from the one peasant_ made for the 2008 meeting.)
e. Confirm with each member when payment has been received.
f. Post a list of attendees and update it as membership payments are received.
g. Pay the hotel deposit to confirm booking (the cost of which was covered by the carried forward balance, plus the committee's membership fees).
h. Send bogwitch the money for the contents of the goodie bags she so brilliantly produces.
i. Pay the balance of room hire two weeks before the event and the cost of the refreshments at the event itself.
j. Present a financial report to the membership at the AGM.
k. Hand over the carried forward balance to the new Treasurer, with a full record of the accounts.
Please feel free to contact me if you have any questions.
Role of the Secretary:
a. Contribute to deciding potential venues, dates, timings and budget.
b. Contribute to drafting and approving posts to poll the Members on the above.
c. Discuss results of polls with the Chair and Treasurer and reach agreement in accordance with the expressed wishes of the Members.
d. Attend regular IM conferences to discuss various aspects of Midimeet.
e. Produce clear and comprehensive Minutes of the IM conferences.
f. Assemble a list of speakers by means of a post inviting interested members to participate.
g. Correspond with interested members regarding their preferred topics and timings.
h. Discuss potential speakers and topics with the Chair and Treasurer and gain their approval.
i. Compile a programme including all aspects of Midimeet for the approval of the MC.
j. Arrange for printing of the final programme.
k. Produce an agenda for the AGM.
l. Attend the AGM and be available to answer questions from the members.
Nominations are invited to fill the vacant positions and be put forward for voting at the AGM. In accordance with the Charter, any member may nominate or second themselves or any other member, each member having the right to refuse nomination.
So step up and be counted, everyone! It’s tremendously rewarding, I promise you. Either comment here (all comments screened) or write to me at kitty_poker @ yahoo.co.uk and I’ll put forward your name, or the name of anyone you nominate, to be considered and voted on by the members at the AGM.
Remember, an expression of interest here won’t be taken as a commitment, just that you quite fancy the idea and want to find out more. Email any of us for more details.
Looking forward to hearing from you!