(no subject)
There are over 300 people on this campus who have Procurement Cards. That's a lot of credit cards. The College I'm part of is one of the biggest on campus, so in theory we'd have a big chuck of the credit cards... say, 25 or 30. But no, we have 4.
Just 4.
One of them has never been used because the woman was really scared by the list of prohibited transactions. The other 2 cards are used every once in a while, but not often. Sometimes a few months will go by without a transaction from either of them, and then there'll be a month where they'll make a few transactions each. Easy to deal with. And then there's mine... I average about 30 transactions a month. I don't think I've ever had a statement that's been less than 3 pages long, and I've had up to 8 on occasion.
I have to do all kinds of monthly paperwork related to the card, and I have to keep very, very good receipts. I also have to charge myself local sales tax on everything, so if I buy a $30 item on Amazon (free shipping!), it actually costs me $32.55.
Four times a year, the guy in charge of collecting & reviewing all of this paperwork contacts me to audit a monthly statement. He gets to pick which ones, and he has to get all of my receipts and such within a day or two of the request. I never worry about my audits because I double and triple-check everything before I file it each month.
The guy contacted me a week or so ago and requested two months worth of statements to audit, since he's behind and he's gotta get the 4 audits in by the end of the fiscal year. He called me while I was at lunch today to thank me for having everything correct. Apparently, he spent all morning auditing 4 or 5 statements from other people - the kind of people who probably do a dozen or so transactions a month - that were full of errors: missing receipts, missing signatures, prohibited transactions, tax not calculated properly, etc. He said that when he saw how incredibly long my statements are he started to panic, but because everything was done right, they only took him a few minutes to audit.
And then an hour or so later he took the time to call and thank me again. It's not often that I'm thanked by people in other departments for doing my job like I'm supposed to be doing it in the first place.
Just 4.
One of them has never been used because the woman was really scared by the list of prohibited transactions. The other 2 cards are used every once in a while, but not often. Sometimes a few months will go by without a transaction from either of them, and then there'll be a month where they'll make a few transactions each. Easy to deal with. And then there's mine... I average about 30 transactions a month. I don't think I've ever had a statement that's been less than 3 pages long, and I've had up to 8 on occasion.
I have to do all kinds of monthly paperwork related to the card, and I have to keep very, very good receipts. I also have to charge myself local sales tax on everything, so if I buy a $30 item on Amazon (free shipping!), it actually costs me $32.55.
Four times a year, the guy in charge of collecting & reviewing all of this paperwork contacts me to audit a monthly statement. He gets to pick which ones, and he has to get all of my receipts and such within a day or two of the request. I never worry about my audits because I double and triple-check everything before I file it each month.
The guy contacted me a week or so ago and requested two months worth of statements to audit, since he's behind and he's gotta get the 4 audits in by the end of the fiscal year. He called me while I was at lunch today to thank me for having everything correct. Apparently, he spent all morning auditing 4 or 5 statements from other people - the kind of people who probably do a dozen or so transactions a month - that were full of errors: missing receipts, missing signatures, prohibited transactions, tax not calculated properly, etc. He said that when he saw how incredibly long my statements are he started to panic, but because everything was done right, they only took him a few minutes to audit.
And then an hour or so later he took the time to call and thank me again. It's not often that I'm thanked by people in other departments for doing my job like I'm supposed to be doing it in the first place.