LJI S11 Wk07 - Feckless
I work with smart people. Very smart people. As I remind myself often, most of them have PhDs. Learning and research are literally their life's work. And yet...conversations like this happen almost daily.
Dear Jess,
Attached please find the receipts from my recent trip to Barcelona. Thanks!
Tina
(I open the attachments and indeed - she has sent receipts. Only receipts. We've been including information forms, to document things like the business purpose of the expense, what account it's being paid from, who was in attendance, etc., since I started working here almost ten years ago.)
Hi Tina,
Thank you so much for submitting the receipts on time. The reimbursement request form wasn't attached though - could you re-send it? Thanks!
~Jess
(Mutters to self: "Re-send" haha...my diplomacy skills have certainly increased on this job!)
Hi Jess,
Oh sorry!! Where do I get that?
Tina
(Deep breaths, Jess - deeeeep breaths...)
Hi Tina - If you go to our website and click on the Accounting department link, then look for the Travel section, you'll see it. A direct link to Accounting is also in my email signature. Thanks!
Hi Jess - here's the form!
Thanks Tina - We're just missing a few items here...can you send me the time you left your house and the time you got back, the purpose for your trip, and the account the reimbursement should be paid from? I'll just fill in those boxes for you!
Hey Jess!
It was a research trip, my flight was at 6:15 am to leave and 4:40 coming home, and the Director said he'd give me the funds for this.
(Pause to close my door before banging my head against the desk hard enough to rattle my coffee mug on its coaster. Flight time is not time she left her house. But if that's the time she wants to use, she's the one losing per diem, not me...No, I should be nice and fix it. Sigh. )
Dear Dr. Barton,
I've received a travel reimbursement request from Tina Davis. Did you have a particular account in mind for this when you approved it?
Dear Jess,
Yes, take that from the Franklin grant's travel budget please. Also, here's the catering invoice from last week's quarterly meeting.
Thank you! I'll get Tina's reimbursement processed asap. About the invoice-- I've attached the request form. We need backup documentation to have on file for reviews or audits. Thanks!
Sure Jess - here you go!
Thanks Dr. Barton - We're just missing a few items here...
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