Maskom GradCom Advisory: University Graduation Details
PREPARING FOR YOUR GRADUATION
1. Graduation Fee. Pay the graduation fee of P300.00 (inclusive of the diploma) at the Cashier's Office (beside PNB). The official receipt will be required in claiming the diploma.
2. After paying your graduation fee, present the official receipt to your College Secretary (from April 12-15, 2011) and get the following: (a) 2 seat tickets for the General Commencement Exercises; and (b) 1 auto pass (if applicable)
3. Clearance. You may apply for a university clearance at the Office of the University Registrar starting April 18, 2011. The clearance is a requirement for the release of the official transcript of records (OTR) and the diploma. Please check the status of your application at the One-Stop Student Clearance (OSCC) at 981-8500 ext. 4555 or 4556.
4. Transcript. Please note that transcripts will be processed only after a graduate has applied for a clearance. Transcripts are released only when the university clearance has been secured. Processing of transcripts may take much longer than usual because of the volume of requests during the months of May to July.
5. Diploma. Diplomas will be given only to those who have paid the graduation fee and those who have secured the university clearance. Please present your clearance and official receipt to your College Secretary for the release of your diploma. You may follow-up on the availability of your diploma with your college in one to two months time after graduation. The release of diplomas will also be posted at the UPD website (www.upd.edu.ph) and will be announced through DZUP 1602.
6. Sablay. Please see the instructions below regarding the sablay, the academic costume of UP Diliman.
7. Decorum. Please advise your guests attending the graduation rites to observe university rules in keeping the graduation rites solemn and orderly. All attendees are expected to stay for the entire duration of the graduation rites and behave in a manner that will keep the occasion solemn.
For inquiries, please contact your respective College Secretary.
DETAILS OF THE GENERAL COMMENCEMENT EXERCISES
When : April 17, 2011 (Sunday)
Where : University Amphitheater (behind Quezon Hall)
Assembly : 2:30 p.m.
Procession : 3:30 p.m.
In case of rain before the start of the program, please assemble at your respective College Secretary's offices. The Offices of the Vice-Chancellor for Academic Affairs (981-8500 ext. 2583 & 2584) or the Vice-Chancellor for Student Affairs (981-8500 ext. 2587 &2588) will be giving instructions through your College Secretary.
If it should rain during the ceremony, only the conferment of titles and degrees will be done.
The audience should be seated by 3:15 p.m. while the candidates for graduation should all be lined up and ready to start the processional by 3:20 p.m.
WHAT TO DO IN YOUR ASSEMBLY AREA (2:30-3:20 p.m.)
1. Look for your college marker and present yourself to the College Marshal. (PhD candidates should report separately to the PhD Marshal.)
2. Fill out the attendance sheet.
3. Check with the Marshal as to where you should stand in the line (magnas first, cum laudes next, then the other candidates for graduation - BA/BS, MA/MS). Line up in pairs.
4. Make sure your academic costume is complete (e.g., the sablay is on the right shoulder; the honor graduates - summas, magnas and cum laudes are wearing the university medals awarded to them during their respective college recognition rites).
5. Any graduating student who is not in the assembly area by the time the processional begins will not be allowed entry into the Amphitheater.
INSTRUCTIONS ON GETTING A UNIVERSITY CLEARANCE and A TRANSCRIPT OF RECORDS
As you graduate and leave the University, a diploma and transcript of records (TOR) are important documents that you will need to have with you. However, before any of these can be issued to you, a university clearance must be secured first.
1. File your application for clearance before leaving the University. A clearance indicates that you have settled all accountabilities with the University. To avoid any inconvenience or delay in future transactions with the University, it is advisable that you settle your accountabilites before graduation or at the latest, before you leave the University. Having secured a university clearance will facilitate the release of your diploma and the processing of your TOR in the Future.
2. Pay the graduation fee of P300.00 at the Cashier's Office (beside PNB). Present the official receipt and the accomplished form for clearance to the assigned personnel at the One-Stop Clearance Center (OSCC).
3. If you intend to apply for a TOR, please fill out the application form for the transcript and have it assessed by the assigned Transcript personnel. Pay the transcript fee at the Cashier's Office and present the official receipt to OSCC personnel, together with the application for transcript and your clearance. Keep your official receipt and present it when claiming your TOR.
4. Please note that your application for University clearance has to be approved first before your application for transcript will be acted upon. Kindly check the status of your application for the University clearance at the OSCC at 981-8500 ext. 4555.
5. If your application for clearance has been approved, you may follow up your application for TOR after two (2) months. Transcripts may take longer to process during the months of May to July, considering the volume of requests during this peak period.
6. If you are applying for the Board/Bar Examinations or for admission to medical schools, please indicate it on your application form for transcript and follow up on your application one month before the deadline for the said examinations.
SABLAY: THE ACADEMIC COSTUME OF U.P. DILIMAN
The word sablay has two meanings: one, a loose piece of clothing, worn by a person, that is simple yet elegant and joined by an ornament; and two, the draping of a precious object or fabric on the shoulder.
The sablay was first used at the University of the Philippines - Diliman in 1990. There was a period when experimentation was allowed thus giving rise to various versions of the sablay. These are now obsolete and should not be worn anymore. The official design for the sablay of UP Diliman was adopted in the February 28, 2001 [73rd] University Council Meeting. This official version is now the required costume in official academic ceremonies in UP Diliman.
The sablay gets its inspiration from the Muslim malong but incorporates various traditional elements found in other Philippine cultures. Running through the sablay are geometric motifs of indigenous Philippine tribes, which border the initials of the University interpreted in alibata characters, the ancient Philippine alphabet. Alternating with the initials of UP is an ukkit or ukir as an accent. The basic colors used are maroon and forest green, the official colors of the University of the Philippines.
The sablay is worn over Barong Tagalog and black pants (for men) or white or ecru dress, midcalf to ankle length (for women). The dress should have sleeves (no spaghetti straps or strapless dresses, please) matched with closed shoes.
The sablay is worn initially over the right shoulder. After the President has conferred the degree, thesablay is moved from the right to the left shoulder without being taken off. The College Marshals shall demonstrate the proper way to do this in the assembly area.
The sablay is an academic costume and should be worn only with academic regalia (i.e., university medals for academic achievement awarded to summas, magnas & cum laudes) and a minimum of jewelry. Corsages and leis are not part of the academic costume and thereof they should not be worn with the sablay during the ceremony.
The sablay is available in Hablon, handwoven in Iloilo, costing P700.00 (small & medium) and P725 (large). You may place your order for the sablay at the Benitez Alumni Hostel, Magsaysay Avenue cor. Ylanan Street (in front of DMST/UP Vanguard). For inquiries, please contact 981-8500 ext. 4258 or 926-1426 (Ms. Norma Castro). Payments are recieved at the Cashier's Office and at the Benitez Alumni Hostel (official receipt required).
1. Graduation Fee. Pay the graduation fee of P300.00 (inclusive of the diploma) at the Cashier's Office (beside PNB). The official receipt will be required in claiming the diploma.
2. After paying your graduation fee, present the official receipt to your College Secretary (from April 12-15, 2011) and get the following: (a) 2 seat tickets for the General Commencement Exercises; and (b) 1 auto pass (if applicable)
3. Clearance. You may apply for a university clearance at the Office of the University Registrar starting April 18, 2011. The clearance is a requirement for the release of the official transcript of records (OTR) and the diploma. Please check the status of your application at the One-Stop Student Clearance (OSCC) at 981-8500 ext. 4555 or 4556.
4. Transcript. Please note that transcripts will be processed only after a graduate has applied for a clearance. Transcripts are released only when the university clearance has been secured. Processing of transcripts may take much longer than usual because of the volume of requests during the months of May to July.
5. Diploma. Diplomas will be given only to those who have paid the graduation fee and those who have secured the university clearance. Please present your clearance and official receipt to your College Secretary for the release of your diploma. You may follow-up on the availability of your diploma with your college in one to two months time after graduation. The release of diplomas will also be posted at the UPD website (www.upd.edu.ph) and will be announced through DZUP 1602.
6. Sablay. Please see the instructions below regarding the sablay, the academic costume of UP Diliman.
7. Decorum. Please advise your guests attending the graduation rites to observe university rules in keeping the graduation rites solemn and orderly. All attendees are expected to stay for the entire duration of the graduation rites and behave in a manner that will keep the occasion solemn.
For inquiries, please contact your respective College Secretary.
DETAILS OF THE GENERAL COMMENCEMENT EXERCISES
When : April 17, 2011 (Sunday)
Where : University Amphitheater (behind Quezon Hall)
Assembly : 2:30 p.m.
Procession : 3:30 p.m.
In case of rain before the start of the program, please assemble at your respective College Secretary's offices. The Offices of the Vice-Chancellor for Academic Affairs (981-8500 ext. 2583 & 2584) or the Vice-Chancellor for Student Affairs (981-8500 ext. 2587 &2588) will be giving instructions through your College Secretary.
If it should rain during the ceremony, only the conferment of titles and degrees will be done.
The audience should be seated by 3:15 p.m. while the candidates for graduation should all be lined up and ready to start the processional by 3:20 p.m.
WHAT TO DO IN YOUR ASSEMBLY AREA (2:30-3:20 p.m.)
1. Look for your college marker and present yourself to the College Marshal. (PhD candidates should report separately to the PhD Marshal.)
2. Fill out the attendance sheet.
3. Check with the Marshal as to where you should stand in the line (magnas first, cum laudes next, then the other candidates for graduation - BA/BS, MA/MS). Line up in pairs.
4. Make sure your academic costume is complete (e.g., the sablay is on the right shoulder; the honor graduates - summas, magnas and cum laudes are wearing the university medals awarded to them during their respective college recognition rites).
5. Any graduating student who is not in the assembly area by the time the processional begins will not be allowed entry into the Amphitheater.
INSTRUCTIONS ON GETTING A UNIVERSITY CLEARANCE and A TRANSCRIPT OF RECORDS
As you graduate and leave the University, a diploma and transcript of records (TOR) are important documents that you will need to have with you. However, before any of these can be issued to you, a university clearance must be secured first.
1. File your application for clearance before leaving the University. A clearance indicates that you have settled all accountabilities with the University. To avoid any inconvenience or delay in future transactions with the University, it is advisable that you settle your accountabilites before graduation or at the latest, before you leave the University. Having secured a university clearance will facilitate the release of your diploma and the processing of your TOR in the Future.
2. Pay the graduation fee of P300.00 at the Cashier's Office (beside PNB). Present the official receipt and the accomplished form for clearance to the assigned personnel at the One-Stop Clearance Center (OSCC).
3. If you intend to apply for a TOR, please fill out the application form for the transcript and have it assessed by the assigned Transcript personnel. Pay the transcript fee at the Cashier's Office and present the official receipt to OSCC personnel, together with the application for transcript and your clearance. Keep your official receipt and present it when claiming your TOR.
4. Please note that your application for University clearance has to be approved first before your application for transcript will be acted upon. Kindly check the status of your application for the University clearance at the OSCC at 981-8500 ext. 4555.
5. If your application for clearance has been approved, you may follow up your application for TOR after two (2) months. Transcripts may take longer to process during the months of May to July, considering the volume of requests during this peak period.
6. If you are applying for the Board/Bar Examinations or for admission to medical schools, please indicate it on your application form for transcript and follow up on your application one month before the deadline for the said examinations.
SABLAY: THE ACADEMIC COSTUME OF U.P. DILIMAN
The word sablay has two meanings: one, a loose piece of clothing, worn by a person, that is simple yet elegant and joined by an ornament; and two, the draping of a precious object or fabric on the shoulder.
The sablay was first used at the University of the Philippines - Diliman in 1990. There was a period when experimentation was allowed thus giving rise to various versions of the sablay. These are now obsolete and should not be worn anymore. The official design for the sablay of UP Diliman was adopted in the February 28, 2001 [73rd] University Council Meeting. This official version is now the required costume in official academic ceremonies in UP Diliman.
The sablay gets its inspiration from the Muslim malong but incorporates various traditional elements found in other Philippine cultures. Running through the sablay are geometric motifs of indigenous Philippine tribes, which border the initials of the University interpreted in alibata characters, the ancient Philippine alphabet. Alternating with the initials of UP is an ukkit or ukir as an accent. The basic colors used are maroon and forest green, the official colors of the University of the Philippines.
The sablay is worn over Barong Tagalog and black pants (for men) or white or ecru dress, midcalf to ankle length (for women). The dress should have sleeves (no spaghetti straps or strapless dresses, please) matched with closed shoes.
The sablay is worn initially over the right shoulder. After the President has conferred the degree, thesablay is moved from the right to the left shoulder without being taken off. The College Marshals shall demonstrate the proper way to do this in the assembly area.
The sablay is an academic costume and should be worn only with academic regalia (i.e., university medals for academic achievement awarded to summas, magnas & cum laudes) and a minimum of jewelry. Corsages and leis are not part of the academic costume and thereof they should not be worn with the sablay during the ceremony.
The sablay is available in Hablon, handwoven in Iloilo, costing P700.00 (small & medium) and P725 (large). You may place your order for the sablay at the Benitez Alumni Hostel, Magsaysay Avenue cor. Ylanan Street (in front of DMST/UP Vanguard). For inquiries, please contact 981-8500 ext. 4258 or 926-1426 (Ms. Norma Castro). Payments are recieved at the Cashier's Office and at the Benitez Alumni Hostel (official receipt required).