(no subject)
Jonathan Benoit
LIS 513
Homework #3
10/27/09
Case Study #1
Architectural Plans (folder)
Architectural plans for new corporate headquarters (file)
CPR Training Class (Folder)
Certificates for Completion 2006 (folder)
Certificate for completion of CPR training class by Joseph Killdeer (maintenance worker), 2006 (file)
Fiscal (folder)
Budget Reports (folder)
Annual budget report, 2009 (file)
Payroll 2004 (folder)
Payroll for December 2004 (file)
GIS (folder)
GIS (database) files (file)
Incident Reports (folder)
Annual incident report, 2007 (file)
Letters (folder)
Letters 2006 (folder)
Letter from Vive President Hovey, 25, June 2006 (file)
Repair Trucks (folder)
Inspections (folder)
Truck lift (serial #222) inspection (file)
Repair Truck #1 (folder
Current insurance policy for repair truck #1 (file)
Repair Truck #3 (folder)
Purchase order for repair truck #3 (file)
Repair truck #3 maintenance records, 2005 (file)
Case Study #2
First and foremost, I suggest he identify any/all security threats - computer crashes, fires or other natural disasters, tampering, viruses. Physical security is no doubt important, I recommend he keep windows and doors locked, use intrusion alarms, and remember to log off. Furthermore, it is crucial to secure computer records. I suggest he regularly update virus software, avoid software from unknown sources, make all computers follow guidelines, keep computer software up to date, and limit access to computers. He can maintain access to computers through the use of user IDs and passwords, read/write rights, and audit trials. Moreover, I recommend he make backups - Backups ensure protection from loss - hard-disk crashes, intentional damage, accidents, and disasters. In addition, I suggest he establish a disaster plan by identifying risks, identifying preventative measures, creating a response plan, and developing a plan for resuming work. More specifically, I recommend he explore data recovery - have a plan in case data is lost, destroyed, or corrupted.
In a nutshell -
1. Identify any/all security threats - computer crashes etc.
2. Physical security - lock windows and doors
3. Update virus software
4. Maintain access to computers though user IDs & passwords
5. Make backups
6. Establish a disaster plan by identifying risks
7. Data recovery in case data is lost
Case Study #3
Exercise #1 - No doubt there are a number of considerations. Version 1 is compatible with version 4 - therefore, item-by-item migration and mass migration are possible. However, migration is often expensive, time-consuming, and labor-intensive. Although the records are accessed infrequently, migration is necessary because e-records are at risk if/when software is obsolete. Moreover, e-records must be accessible.
Exercise #2 - In order to maintain functionality, the e-records must be stored in standard formats - formats not expected to change. There are standard file types for images & graphics, video & audio, as well as text. Simply put, “lossless” and “lossy” compression algorithms reduce the size of digital documents and maintain functionality. If e-records do not need to maintain functionality - conversion to hardcopy because there is no need to maintain functionality of the system.
Exercise #3 - As with Exercise #2, “lossless” compression is recommended for long-term preservation because no data is lost.
Exercise #4 - HoricanWord is a program made by a company. Therefore, it is what is known as a “proprietary format.” Unlike “proprietary format,” “open architecture” is based on standard format and can be migrated. Unfortunately, proprietary format leaves e-records at risk.
Exercise #5 - Copy the e-records to DVD for the new computers that do not have disk drives - it will not be necessary to keep the 3.5” diskettes. The DVDs will suffice until the LAN and server are installed. Once the LAN and server are installed, upload the e-records to the server via the LAN. Because the IT staff will regularly back-up the server, it will not be necessary to keep the DVDs.
LIS 513
Homework #3
10/27/09
Case Study #1
Architectural Plans (folder)
Architectural plans for new corporate headquarters (file)
CPR Training Class (Folder)
Certificates for Completion 2006 (folder)
Certificate for completion of CPR training class by Joseph Killdeer (maintenance worker), 2006 (file)
Fiscal (folder)
Budget Reports (folder)
Annual budget report, 2009 (file)
Payroll 2004 (folder)
Payroll for December 2004 (file)
GIS (folder)
GIS (database) files (file)
Incident Reports (folder)
Annual incident report, 2007 (file)
Letters (folder)
Letters 2006 (folder)
Letter from Vive President Hovey, 25, June 2006 (file)
Repair Trucks (folder)
Inspections (folder)
Truck lift (serial #222) inspection (file)
Repair Truck #1 (folder
Current insurance policy for repair truck #1 (file)
Repair Truck #3 (folder)
Purchase order for repair truck #3 (file)
Repair truck #3 maintenance records, 2005 (file)
Case Study #2
First and foremost, I suggest he identify any/all security threats - computer crashes, fires or other natural disasters, tampering, viruses. Physical security is no doubt important, I recommend he keep windows and doors locked, use intrusion alarms, and remember to log off. Furthermore, it is crucial to secure computer records. I suggest he regularly update virus software, avoid software from unknown sources, make all computers follow guidelines, keep computer software up to date, and limit access to computers. He can maintain access to computers through the use of user IDs and passwords, read/write rights, and audit trials. Moreover, I recommend he make backups - Backups ensure protection from loss - hard-disk crashes, intentional damage, accidents, and disasters. In addition, I suggest he establish a disaster plan by identifying risks, identifying preventative measures, creating a response plan, and developing a plan for resuming work. More specifically, I recommend he explore data recovery - have a plan in case data is lost, destroyed, or corrupted.
In a nutshell -
1. Identify any/all security threats - computer crashes etc.
2. Physical security - lock windows and doors
3. Update virus software
4. Maintain access to computers though user IDs & passwords
5. Make backups
6. Establish a disaster plan by identifying risks
7. Data recovery in case data is lost
Case Study #3
Exercise #1 - No doubt there are a number of considerations. Version 1 is compatible with version 4 - therefore, item-by-item migration and mass migration are possible. However, migration is often expensive, time-consuming, and labor-intensive. Although the records are accessed infrequently, migration is necessary because e-records are at risk if/when software is obsolete. Moreover, e-records must be accessible.
Exercise #2 - In order to maintain functionality, the e-records must be stored in standard formats - formats not expected to change. There are standard file types for images & graphics, video & audio, as well as text. Simply put, “lossless” and “lossy” compression algorithms reduce the size of digital documents and maintain functionality. If e-records do not need to maintain functionality - conversion to hardcopy because there is no need to maintain functionality of the system.
Exercise #3 - As with Exercise #2, “lossless” compression is recommended for long-term preservation because no data is lost.
Exercise #4 - HoricanWord is a program made by a company. Therefore, it is what is known as a “proprietary format.” Unlike “proprietary format,” “open architecture” is based on standard format and can be migrated. Unfortunately, proprietary format leaves e-records at risk.
Exercise #5 - Copy the e-records to DVD for the new computers that do not have disk drives - it will not be necessary to keep the 3.5” diskettes. The DVDs will suffice until the LAN and server are installed. Once the LAN and server are installed, upload the e-records to the server via the LAN. Because the IT staff will regularly back-up the server, it will not be necessary to keep the DVDs.